Board Meeting Minutes

Board Meeting Minutes (4/19/18)

Board Meeting Minutes (4/12/18)

Board Meeting Minutes (4/5/18)

Board Meeting Minutes (3/29/18)

  • General Board

    • If you’re interested in a general board position, let us know! We will be looking for general board members for next year and would love to tell you more

  • Projected ledger and 2019 budget request

    • Both to be completed soon, should not need major changes to budget request over last year

  • Practice Space

    • Trying to book practice space for tomorrow, Friday 3/30 for people to practice before Rutgers

  • Rutgers

    • Pre-competition email sent out yesterday

    • Competition GroupMes to be created soon

  • CU-NYU Mixer/Rounds

    • Went really well - lots of NYU people came, relatively fewer CU people

  • EOY Showcase

    • Monday, 4/30

    • Have reached out to first round of potential performers

  • Insomnia Cookie Study Break

    • Likely during reading week, likely in Lerner

  • Salsa Socials

    • First salsa social is next week, Friday, April 6 at Candela!

    • Baile del Mambo April 13 or Piel Canela April 14 for another social - will let salsa track dancers decide

  • Salsa Make-up Class

    • Annika is willing to schedule for us, will create poll for salsa dancers to see availability and best time to schedule a make-up class

  • BADC

    • Need to argue to give us Party Space for BADC practice space, also find a replacement for West Ramp Lounge for volunteers since it will no longer exist

Board Meeting Minutes (3/22/18)

  • Feedback

    • Good points brought up last time, will continue to solicit ongoing feedback through the end of semester

  • Drive organization

    • Archived all president emails related to ballroom in the Drive and added last year’s as well

  • Salsa

    • Need to make up the missed class on Friday, 3/9 - will keep everyone updated

    • Found a sub for the rest of the classes

  • E-Board Recruitment

    • Have reached out to some people to solicit e-board candidates

  • CSGB Board Elections

    • Next Tuesday, 3/27 - will elect people to the Club Sports Governing Board that helps to allocate funding to CU Ballroom

  • Salsa Socials

    • Piel Canela a likely place to go - they likely do invoices

    • A Stepping Out social may happen as well

    • Next social may likely be Sunday?

  • Rhythm Break Cares

    • Have contacted them about group volunteering sessions - there is availability on Wednesdays every other week, Tuesdays every week

  • Bachata Workshop

    • Depending on instructor situation, may find someone within the club, but also still need to schedule in open mentors first

    • May be able to get an instructor from Stepping Out

  • Nationals

    • Don’t need extra funding

  • Team Flag

    • Will be contacting vendors to find what we’re looking for

  • Team Jackets

    • 6 people ordered

  • Team T-Shirts

    • No one submitted designs so we will be going with “Let Me CU” and dancing graphic

  • Non-Ballroom Workshops/Events

    • Ideas to bring in ballet, bachata, hustle, highland dancing workshops, for example so that our workshops are not too ballroom heavy

  • Precalendaring

    • Will be submitting request to UEM to get space for Monday showcase and Standard classes next semester

  • Potential Dance Lessons for Formals in late April

    • Similar to dance lessons for Valentine’s Gala

  • Open Mentor Workshops

    • Tango with Ajay: Saturday, 3/24

    • Office hours with Cathleen: Wednesday, 3/28

    • Newcomer Workshop with CJ and Sarah: Thursday, 3/29

    • Smooth with Steve and Nicole: April 4th and April 15th

  • Competitions

    • Rutgers Travel and Costume Form due this Saturday!!! Fill it out here:

    • Registration deadline for Rutgers is Sunday!!!

  • CU-NYU Mixer and Rounds

    • This weekend, Sunday at 1 pm in Lerner Party Space! Facebook event here:

    • Need to get food and snacks for the event - possibly Strokos wraps

  • EOY Showcase/Party

    • Monday, April 30th at 10 pm

    • May instead host a pre-party instead of afterparty on April 21st - could be team dinner instead of afterparty-style

  • BADC

    • BADC Board applications to be sent out towards end of semester at same time as general board

Board Meeting Minutes (3/8/18)

  • Board self-assessment

    • Good: good events (couples fundraiser, parties), now blowback from mentorship, newcomer retention and competing (more people filing into intermediate levels), newcomers came to FNF, comp: smooth logistics and deadlines, board good at addressing issues and problem solving, good reminders in FB group and listserv, good e-board timeline, good at implementing new changes (Latin class format, good relationship with coaches and maintaining it), better communication

    • Improve: speakers, presence, Dodge (tell people about space and guest fee $10), actual recruiting for e-board, FB invites (make sure it invites everyone when it's made), Harvard/Rutgers (unprofessional to comment personal decisions), disconnect between treasury and board (sharing numbers and costs), transitioning roles, better organization: e-board email

  • CSGB Meeting

    • Projecting numbers (numbers at the end of year, do we need funding?), hard to find anything

    • Plans for handling deficit

    • UPenn 2018, Rutgers 2018, projection for MIT 2018

    • Coaches' salaries

    • March 22nd vote

    • Fundraising

  • Competitions

    • Turned in things for Rutgers

  • Treasury

    • Nationals: everyone paid for and has place to stay

  • Bachata workshop requests - will look into possibility of holding one

  • Mentorship

    • Open mentor workshops coming up: March 24 - Tango with Ajay

    • Other workshops to be scheduled

  • CU-NYU Mixer and Rounds - March 25, 1-8 pm, Lerner Party Space

    • Need guest list

    • https://www.facebook.com/events/169862590482185/

  • EOY Party

    • Performers: seniors

  • Salsa

    • March 30, April 6 subs

  • BADC

    • Officially have space for next year!

    • Get rest of BADC Board together by end of semester

  • New Opera Workshop

    • Waltz choreographer

Board Meeting Minutes (3/1/18)

  • FNF

  • Nationals

    • Requesting funding from Club Sports Governing Board

  • Rutgers

    • Early registration closes tonight! Make sure to register early to save our club some money!

  • Mentorship

    • Open mentor workshops to be scheduled soon

  • Newcomers

    • Regular workshop and competition workshop on Saturday after the shoe shopping trip

  • Shoe Shopping Trip

    • Saturday, 3/3 - going to Worldtone Dance downtown

  • Costumes

    • Only one dress that needs fixing

  • CU/NYU Mixer & Rounds

    • Looking at the week before Rutgers - most likely Sunday, April 25th

  • Leads & Follows Night

    • Happening this Saturday, 3/3!

  • Salsa

    • Annika unable to teach next two weeks due to moving, her friend Rebecca will substitute

  • Board Spotlights

Board Meeting Minutes (2/22/18)

  • Baile del Mambo

    • Actually only the 2nd Friday of every month, not 2nd and 4th of every month, so is not happening tomorrow - we apologize!

  • E-Board Recruiting

    • Will send out info about e-board on Sunday 3/18 coming back from spring break

  • Friday Night Fever

    • Ballroom social - newcomers try it out! Next Friday 3/2

    • Sign up form to be posted soon!

  • Nationals

    • Registration form sent out - fill it out by deadline of tomorrow, 2/23 by 11:59 pm!

    • Will register people over the weekend

  • New Latin Class Format

    • Already did new format this past week, newcomer/bronze class followed by technique, then followed by advanced choreo & technique class

    • Doing beginner technique this week caused some beginners to stay for advanced technique, which they may not be ready for

    • Proposal for next week to do 40 min newcomer/bronze choreo, then 15 min bronze technique, 40 min advanced choreo, then 40 min advanced technique

    • Beginning of semester - keep old format of 45 min newcomer/bronze, 45 min silver, 45 min gold so that dancers can get steps first, then after one class cycle transition to new format

  • Mentorship

    • Matches sent out on Sunday, hope you all met with your mentees for the first time this week!

  • Shoe Shopping Trip

    • Sunday, March 4 - will head out in morning/noon and stay downtown for lunch

  • Newcomer Comp Workshop

    • Saturday, March 3 or Sunday, March 4 most likely, TBD

  • Leads/Follows Night

    • Saturday, March 3

    • Facebook event going up soon

  • UPenn

    • Travel advance closed out, we are all wrapped up

  • Costumes

    • Only a few Latin costumes need repairing

  • Valentine’s Fundraiser

    • Going well, send us any feedback you have!

    • May do repeat before Milvets, GS, and Greek life formals

  • Valentine’s Gala

    • Schedule set up, get excited!

    • Live music fell through but the music will still be LIT

  • CU Ballroom Buy/Sell/Trade for Shoes

    • Will bring team-owned shoes and others welcome to bring shoes they would like to sell to Standard and Latin classes next week (Monday 2/26 and Tuesday 2/27)

  • Salsa

    • Will need sub 3/2, 3/9, and 3/30, and 4/6 - Annika reaching out to a friend to sub

  • BADC

    • Advance calendaring form submitted!

Board Meeting Minutes (2/15/18)

  • Tabling

    • Will be tabling in Lerner to publicize Valentine’s Day Gala next week!

  • Sunday practices

    • Newcomer workshops will be 1:00-2:30 pm and rounds will be 3:00-4:00 pm - first rounds this Sunday!

  • Friday Night Fever

    • First team FNF will be March 2nd!

  • Space

    • Basically all requested practice space has been approved - will update the public calendar

  • Mentorship

    • Will aim to have final mentorship matches sent out Sunday!

  • Newcomer Comp Workshop

    • Likely in early March

  • Costumes

    • Will be sending a few dresses out for fixing

    • Will also be posting updated photos for the catalog

  • Team flag

    • Will be launching design contest soon

  • Valentine’s Classes Fundraiser

    • Underway, people signing up to both learn and instruct over the course of the next week

  • Valentine’s Day Gala

    • Space has been confirmed - 7-10 pm in Wien, communicating with CU Pops for live music

  • CU Ballroom Buy/Sell/Exchange

    • Possibly in March, before a newcomer shoe shopping trip

  • Baile del Mambo Social Downtown

    • At Stepping Out Studios on 2/23

    • Will send out sign-up form soon

  • Latin class

    • Proposal to switch Latin class layout to bronze --> technique --> silver/gold

Board Meeting Minutes (2/8/18)

  • Public calendar has been updated with new info

  • Newcomer info sessions - packets seemed to be helpful

    • No one showed up Friday or Monday and 3 people showed up Tuesday

    • Would be helpful to have a space booked next time

    • Next year have info sessions right after newcomer class instead of before, since newcomers are already there

  • Space

    • Few more spaces confirmed for Wednesdays, Thursdays, and Sundays - check the public Google calendar for details

  • Newcomer workshops

    • Going to be held on Sundays 1:00-2:30 pm, next Sunday 2/18 is first workshop

    • Hopefully newcomers will stay for Sunday rounds 2:30-4:00 pm

  • Mentorship

  • Recruitment ideas

    • We should table on the ramps and play music and show club pics/videos/tri-folds before major events such as Val Gala

    • Club members not on board can come hang out!

  • Shoe shopping trip

    • Looking at weekend before Val Gala

    • Before shoe shopping trip, pull out donated Latin shoes to see if anyone wants them and do a ballroom buy/sell

  • Competition workshop

    • Sometime before Rutgers, potentially at the end of one of the Sunday workshops

  • UPenn

    • Bus tickets are all purchased, we are ready to go!

    • Good luck on Saturday, team!

  • Valentine’s Fundraiser

    • Soft deadline to sign up to take a lesson is Sunday, 2/11

    • Afterwards will find availability of these couples and find CU Ballroom members who are free to teach them

  • Valentine’s Gala

    • Two performing couples for the event

    • Also looking into a collaboration with CU Pops to have live music there!

  • Leads and Follows Night

    • Potentially first weekend of March

  • NYU Rounds

    • Suggestion to do some kind of mixer where people must dance with people from the other team before rounds formally start

  • Sensual Movement Bachata

    • Offered to create a social performance team for us, accommodate us for classes and socials

    • Will look into it some more

  • Outreach with Rhythm Break Cares

    • Looking to get groups of 2-3 dancers to attend

  • Spring Break Performance

    • Columbia is hosting other universities in a conference, looking for performances

  • Team iPod

    • Loading new music on it - send Patrick any song requests you have!

  • E-Board Timeline/Recruiting

    • Would be nice to have shadowing to see what being on board/e-board is like

    • Nice improvement in board visibility, board presence at classes so far

    • Board info session before/after classes or during rounds?

  • Nationals

    • Will send out Google form for people interested in attending Nationals

Board Meeting Minutes (1/28/18)

  • Board introductions - things we need of each other

    • Sam (VP) - communication

    • Crystal (BADC Advisor) - good board spirit and communication, support for E-board

    • Michaelle (Treasurer) - support

    • Matt (Secretary) - let him know with enough lead time if you need space booked, etc.

    • Wenny (Events Chair) - ideas for events, stuff to happen

    • Patrick (Media Manager) - take videos at the classes he can’t attend, pls

    • Annie (Competition Chair) - support with the comp chair role

    • Winnie (Competition Chair) - be there to answer questions

    • Caitlyn (President) - participation, feedback from all board members

  • Weekly board meetings - will find new time that works for everyone, TBD

  • Board bonding - casual little get-togethers (boba, etc.), doing a few more this semester

  • Feedback from fall semester

    • Board visibility - board needs to be more present at classes, practices, etc.

    • Trajectory of board -

    • Making sure newcomers feel supported at competitions

  • Google calendar

    • Public calendar of all classes/events/practices to be posted on the website

  • Newcomer chair

    • Proposal to not have newcomer chair but instead distribute responsibility for making newcomers feel welcome among all board members

      • Concern that without proper oversight, all of newcomer chair duties may not be fulfilled among all board members

      • Board consensus to keep newcomer chair position, ask Yimeng to return as newcomer chair this semester

    • Yimeng will continue to teach newcomer workshops

  • Newcomer info sessions

    • Info sessions for newcomers about what competitions are like, what mentorship is like, what club life is like, etc.

    • To be held before classes on Tuesday, Friday, and Monday

  • Spring showcase

    • Schedule almost done

    • Be ready at 9:45 outside C555 to help set up

    • Wenny and Michaelle getting snacks at 9:30

    • Sign-in form to be posted soon

  • First club FNF

    • Likely March 2 - give newcomers plenty of time to settle in and feel comfortable

  • Formation team

    • THIS IS THE SEMESTER TO MAKE IT HAPPEN

    • Will post an interest form soon for interested dancers and choreographers

  • Rhythm Break Cares

    • Will reach out to them to see about a collaboration

  • Youth United Nations

    • Performance opportunity at UN HEADQUARTERS??!

  • Dues

    • Will start collecting next week!

  • Team jackets

    • Paid for, ordered, should be coming soon!

  • $5 couples’ classes as club fundraiser around Valentine’s Day?

    • Taught by club members

    • Will have to take place during Valentine’s week

    • May necessitate pushing back Valentine’s Gala to weekend of 2/24 so that people can take the classes then show up to gala and dance

  • Team flag

    • Ordering new team flag with CU Ballroom design

    • Design contest for team flag to be announced soon

  • Valentine’s Gala

    • Either weekend of 2/17 or 2/24

  • Rounds with NYU

    • Likely after Penn but before Rutgers - late February?

  • Rutgers v Harvard

    • 75% of those who voted chose to have club fund Rutgers only

  • Team iPod

    • New team iPod, will load new music

    • Please message Patrick with any song requests/suggestions

  • Board spotlights

    • New board spotlights for Annie, Winnie, and Matt coming soon

  • New team costumes

    • Will have photos of new team costumes up in the costume catalog soon

Board Meeting Minutes (4/26/17)

  • Board interviews

    • Almost finished, will be announcing final boards likely at EOY party

  • Formation team

    • Another practice to be held tomorrow

    • Will be ready to perform at EOY showcase

  • Apparel

    • Jackets have arrived!

    • T-shirts all distributed

  • MIT

    • Housing assignments have been sent out - please confirm with your hosts if you haven’t already!

    • Pre-comp email to be sent out tomorrow - look out for that!

  • Harvard feedback

    • Letter has been sent!

  • Newcomers

    • Newcomer rounds tonight

  • Mentorship

    • Feedback form will be sent out this coming listserv and posted in Facebook group

  • EOY Party

    • Fashion show cancelled - not enough participants :(

    • Will still be lit though

  • Spirit Week

    • Last two spirit days tonight and tomorrow (wear blue and white and CU Ballroom swag tomorrow!)

  • Dancing in Bryant Park - Wednesday, May 3rd, 6-8 pm

  • Study break

    • Thursday, May 4th, 7 pm in Schapiro Lounge, event and details tba

  • These are the last board meeting minutes of the year! Thanks for a great year, fam!

Board Meeting Minutes (4/19/17)

  • Congratulations to the new e-board! :D

  • End of year club sports forms

    • Will be submitted by 5/5

  • Formation team

    • Will be practicing on Sunday

    • Wrapping up the choreo next Monday

    • Finalizing costumes

  • Apparel

    • T-shirts being distributed

    • Jackets should be here by the end of the month

  • MIT

    • Evening showcase (Nino and Andra!) Google form to be sent out soon

    • Please fill out by noon on Monday, the 24th!

    • Feedback form to be sent out after the comp

  • Harvard feedback

    • Letter is finished, making final revisions before sending out

  • Open mentor workshops

  • Days on Campus Activities Fair

    • This Sunday, 12:30-2:30 pm

    • Design a banner or flag for tabling?

  • EOY Party

    • Get hyped for the fashion show! The models have been picked, the outfits will be sick

  • Spirit Week

  • CU Ballroom Hype Video

    • Will film classes and practices and MIT and EOY party

    • Will try to have it ready for next fall

  • Post-EOY Party Study Break

    • Likely Wednesday, May 3

    • Can also have people come to chat with board

  • Mentorship

    • Feedback form to be sent out at end of semester

  • Salsa

    • Idea for next year: turn salsa chair into social chair to encompass more types of social dance

2017-2018 E-Board Election Speeches and Q&A

Caitlyn Morris, President

  • Former newcomer chair last spring

  • Competition chair this semester

  • Organized, super passionate

  • Joined in fall of sophomore year

  • During tenure as newcomer chair, felt incredible joy during first shoe shopping trip of year, awesome to see that several newcomers she oversaw are still in the club

  • Anxiety about leaving CU Ballroom fam for a semester in London, but returned to club this semester and still felt like home

  • Wants to further expand club by actively recruiting Columbia students

  • Open communication thru feedback forms and mid-semester town hall

  • Looking to further build NYC area community - want to take team to Rutgers instead of Harvard comp

    • Return favor to NYU and Rutgers

    • Timing and etc. may be better fit for team

  • Will give 150% as president, no one more qualified

Samantha Gonzalez, Vice President

  • Current mentorship chair

  • Welcoming, helpful, approachable - perfect fit for VP role

  • Can leverage her experience interacting with club members as mentorship chair to help her be an approachable VP who is tuned into every club member - wants to be bridge between board and club members

  • Can also leverage mentorship chair's relationships with open mentors in VP role

  • Also focused on maintaining relationships with other teams in NYC area and beyond

  • Will work with treasurer and board to make ballroom more accessible

  • Want to make ballroom feel more accessible, esp in alignment with goal to boost affiliate membership

Michaelle DiMaggio-Potter, Treasurer and Secretary

  • Just joined this semester, has been very involved in dancing and comps, will be great for treasurer

  • Struggled to find a welcoming club, finally found it in CU Ballroom

  • Very detailed oriented and organized, effective communicator - all necessary qualities for treasurer and secretary

  • Very comfortable with handling numbers - would be perfect for treasurer

  • Would like to do more fundraising for this club, product or events related

    • e.g. Holiday cards, showcases, etc.

  • Also very passionate about making ballroom more accessible to first-gen students

Joelle Santiago, Secretary

  • Joined the team this fall, has been a fantastic events chair, very experienced with logistics and outreach (skills important for secretary!)

  • Organized ValGal, Leads and Follows, Uptown/Downtown Mixer

  • Can leverage logistics and outreach experiences in logistics/outreach-heavy secretary role

  • Passionate about securing spaces for club members, and spaces accessible to non-affiliates as well in order to help foster mentorship and club diversity

  • Has private access to dance studio space in Barnard, can secure this space for the club as secretary

  • Managing club email account requires enthusiasm, diplomacy, and good judgment, all qualities that she possesses

Q&A Session

  • How will we increase undergraduate numbers and cultivate new leaders?

    • Precedence for people to continue assisting the board after they leave or graduate

    • Dedication is more important than class year!

    • We have a guidebook and constitution to maintain continuity

    • Goal is to cultivate a culture where people are dedicated to ballroom long after the expiration date of their term

  • How will we create stability in the spaces we have?

    • Establishing solid relationship with Columbia University Performing Arts League

  • Financial accessibility: how can we get more money to support undergraduates?

    • Pending conversations with past treasurers

    • More communication and visibility about people who struggle to keep up with ballroom expenses in our community

    • If we can’t offer a situation financially right away, we should at least be open about this and support each other

    • You don’t need to have costumes or lessons to be successful in ballroom or belong to this team

  • Expanding the social dance program?

    • Making salsa a priority next semester because so many people are interested

    • Reduced rates for that track?

    • Having a salsa chair in the fall when more people are joining

    • Collaborations with other social dance groups on campus (Barnard Argentine tango, CU Swing)

  • Designating an eboard member as a liaison for members with financial troubles?

    • This is a great idea!

    • Michaelle has useful connections re: supporting first-gen low-income students

  • Creating supportive atmosphere for non-competing members?

    • Having events like Val Gala, Leads and Follows Night, NYU/CU Mixer, FNF, and on-campus socials that don’t require having partners

    • More places to meet people outside of classes

    • Joelle: challenging the way we talk about ballroom and introduce it to newcomers (i.e. talking about what levels people dance at all the time)

  • “Speaking of changing dialogue…” What can we do to address or challenge discrimination against same-sex dancing?

    • Creating a collegiate network, committing to grassroots organizing, having an ongoing dialogue with other teams

    • Realistically we can’t change everyone’s minds, but we can at least be engaging in these conversations with competitors, judges, instructors

    • This conversation has to start with newcomers!

    • We want people to grow up within an environment that’s supportive of same-sex dancing

    • Encouraging people to both lead and follow

  • Harvard brings in considerable income when they attend BADC -- what issues might arise if we stop going to their competition?

    • Not the most newcomer-friendly competition

    • Finesse in handling our relationship with Harvard

    • Rutgers will be if anything a trial period

    • Nothing is set in stone, we will be realistic about logistics and budget

    • There will be active dialogue about this before a decision is made!

    • Travel/registration cost-benefit is much better for newcomers attending Rutgers

    • Building northeastern collegiate network with more conversation about how we can all improve our competitions and policies

Board Meeting Minutes (4/12/17)

Board Meeting Minutes (4/5/17)

  • Board applications

    • 6 received! Keep them coming! Deadline is Tuesday, 4/11

  • Formation team

    • About 1:30 min out of 3:00 min so far

    • Booking space for formation team where we can

  • Treasury

    • Got $1500 from CSGB for Nationals

    • Still reaching out to JCCC

  • T-shirts and jackets

    • Seem to be on schedule this time

    • Jackets paid for already

  • Team speakers

    • On their way, should be here soon

  • MIT

    • Housing and travel form sent out, closes next Wednesday, 4/12

  • Harvard feedback

    • Will hopefully get the letter sent out at the end of the week

  • West Coast Swing workshop

  • Friday Night Fever, 4th Anniversary!!!

  • Days on Campus

    • Tabling this Sunday, 4/9 in Roone from 12:45 pm - 2:30 pm

  • Leads and Follows Night

    • Probably will happen Friday, 4/14

  • EOY Party

    • Possibly Oscars themed with a fashion show and red carpet and black-and-white photoshoot backdrop

  • Spirit week

    • Week of MIT, have themed classes and practices (e.g. Standard class in your PJ’s, 80’s workout-themed Latin class, blue and white Wednesday practice)

  • Website

  • Newcomers

    • Workshop today

    • Newcomer rounds for MIT likely after newcomer workshops on Wednesday, 4/26

  • Mentorship

    • Open mentor workshops almost all scheduled in, keep your eye out for those Facebook events!

  • Salsa

    • Salsa office hours to be discontinued, nobody came the past two weeks

  • BADC

    • Starting to reach out to judges

    • Looking into getting a deck captain

Board Meeting Minutes (3/29/17)

  • Board applications

    • Three received! Keep em coming!

  • Team speaker

    • New speaker and team iPod purchased! Will be rebuilding music library

  • Formation team

    • Open space around Roone can’t be reserved -- should it be first-come, first served?

    • Formation team has eight people, can only do Monday 9:00-10:00 pm

    • Will look into alternative spaces (Wien?) and talk to Patrick about booking

    • Make sure to book space for formation team next semester

    • James will get speakers for formation team on Mondays at 9:00

  • #LetMeCUMeme & T-shirt design contest

    • Setting up T-shirt order form, ‘Ballroom is life’ in the front, #joinCUBallroom in the back

    • T-shirt cutting party at Follows night

    • Kevin, Nancy and James Repetti are winners for #LetMeCUMeme, will post announcement in the group

  • Spring photoshoot

    • Doing a spring photoshoot next Friday with club members

  • Treasury

    • Budget packet is all filled out

    • Jacket orders done, waiting for Brian to pay

    • Reached out to Pres & Provost Fund, will get funding soon

  • Competitions

    • MIT travel and housing form will go out this Sunday listserv (will link in google doc with all the contact information)

    • New reimbursement policy: if people haven’t reimbursed club for UPenn and Harvard travel, team will NOT cover travel cost for MIT. Competition chairs will email people individually about it. (3 people owe us for UPenn, and 3 people owe us for Harvard)

    • Still working on drafting a letter to Harvard, will get it done by Sunday

  • Events

    • Thanks for everyone who came to and helped out at NYU mixer! Was a smashing success

    • Have reached out to FNF, will co-sponsor collegiate FNF on April 7th

    • Still finding a date for Leads & Follows night, may have it on April 14 or 15

    • Spirit Week: ‘Themed’ practices/classes during the week of MIT. More info coming up.

    • Board spotlights will be up soon

  • Mentorship

    • Have a few workshops coming up, will post more information in FB group

  • Salsa

    • Salsa office hours will continue

    • Still looking to collaborate on social dance parties with social dance groups

Board Meeting Minutes (3/22/17)

  • CSGB Elections

    • VP attending next week 3/28

  • Speakers

    • Looking into a new team speaker because old one missing

  • T-shirt/meme contest

    • Both closed yesterday for submissions

    • Voting to begin soon

  • Harvard feedback

    • Working on drafting a letter to Harvard this weekend

  • Reimbursements

    • New policy - people who haven’t reimbursed the club for things that they need to (e.g. unused tickets) will not have travel covered for next comp

  • MIT

    • Travel and housing form to be sent out in 4/2 email announcement, deadline 4/14, same day as regular registration

    • Early registration ends 3/31, regular reg closes 4/14, late closes 4/21

  • Precalendaring

    • Request submitted, requested Roone for beginning of year showcase

  • Community Outreach Day of Service

    • Project offered for 3/25 at 10 am with Friends of Morningside Park

  • Red Cross Showcase

    • Patrantha performing 8:10 pm on Saturday in Lerner 477

  • Board spotlights

    • Will be posting on Facebook page over next couple of days

  • Open mentor workshops

    • Still being calendared

    • Booked more spaces on Friday evening after salsa

  • Salsa

    • Stepping Out social this Friday

    • Salsa office hours starting this Sunday 3/26, 1:00-1:30 pm

  • Jackets

    • New jackets on track, order to be submitted soon

  • Nationals

    • CSGB is funding us more than they gave us last year

  • BADC

    • Still have not received President and Provost grant

    • DJ and scrutineer are set for next year

Board Meeting Minutes (3/8/17)

  • Anonymous feedback form

    • Being created and will be sent out in listserv, posted on website

    • Tell CU Ballroom board about what we could be doing better or about new ideas for us to try

  • Town hall to get feedback

    • Post-spring break to have a dialogue with club members and get more feedback/suggestions

  • Days on Campus

    • Reach out to URC about the actual performance part

    • Waiting on confirmation for tabling

  • T-shirt contest

    • Will re-post about it on Monday - only one submission so far!

  • Last two Latin classes

    • E-Board elections and town hall before class on April 18th

    • Open mentor covering the last class on April 25th

    • Have last Andrew class on April 11th be paso doble

  • Treasury

    • Will submit budget request for next year by April 1st

  • Jackets

    • Sticking with old company, hopefully they don't screw things up this time

  • Nationals

    • Waiting to hear about funding from JCCC and CSGB

  • Harvard feedback from club members

    • Bad timing - 2 weeks after Penn, mentorship not yet totally running, also midterms week

    • $35 per ticket, kinda expensive, 4 hour bus ride

    • Already have Boston comp, so no need to go twice

    • Newcomers only have 1 dance per style, forces double registration, increasing team reg costs, also not good that they have to compete with bronze people

    • Invigilation issues - have had issues with being “timed out” of bronze despite only competing once before at BADC; people pointed out that there seems to be bias towards letting Boston area open people’s points slide

    • More time before Rutgers, allowing more time to finalize mentorship and partnerships

    • Send Harvard an email with some feedback from our members

    • Could also be option to pick 3 comps to go to in spring

  • Columbia-NYU mixer - Saturday, March 25th

    • Inter-school fun dances, mock comp

  • FNF April 7th

    • Looking to sponsor this FNF

    • FNF’s 4 year anniversary!

  • Columbia Day of Service - Sunday, March 26th

    • Registered as a group, but need headcount

    • Will be creating Facebook event to gauge interest

  • Board spotlights

    • To be posted on website soon

  • Instagram contest

    • Will probably be extended to Harvard things as well

    • Also may be converted into meme contest

  • Leads and Follows Night

    • Reaching out about Friday, March 24th

  • Mentorship

    • New mentorship email is working - cuballroom.mentorship@gmail.com

  • Newcomers

    • A shame that they only got to dance 4 dances, but basically all of them placed at Harvard! Congratulations!

  • Salsa

    • Salsa brunch this Saturday, March 11

    • Salsa office hours starting on Sunday, March 26

Board Meeting Minutes (3/1/17)

  • Board for next year

    • Sending out applications beginning of April, will have elections week before MIT

  • Nationals

    • Meeting with Club Sports Governing Board went well, will see how much we get funded

    • Applied to JCCC - hopefully will present to them this Sunday

  • Apparel

    • Deciding on what type of jacket to get

    • Order form is ready, just need to get pictures of jacket on there

    • T-shirt design contest to be announced soon

  • Worldtone vouchers

    • Obtained - could give vouchers as prizes for Instagram contest

  • Harvard

    • All bus tickets have been purchased

    • Pre-comp email sent out - please read it

    • Will probably do team dinner instead of going to Harvard’s showcase

  • Space

    • Guest list - seems to be working, may need to be updated soon

    • Rounds tomorrow likely in Broadway Room, but looking to get Roone Auditorium

  • Events

    • Working on potential Columbia-NYU mixer

    • May co-sponsor another FNF this semester

    • Columbia Community Outreach Day of Service - volunteering to benefit greater NYC community, could be a cool event for us to participate in

    • Latin American Business Association - looking to get salsa classes, will respond to

  • Instagram contest

    • Deadline for submissions is next Wednesday, 3/8

    • Winners can win Worldtone vouchers

  • Newcomers

    • “Welcome Back” party after spring break

  • Mentorship

    • Creating a mentorship email address to reduce personal spamming - cuballroom.mentorship@gmail.com

  • Salsa

    • Salsa brunch sign-up form created, will be sent soon

    • Saturday, March 11th at Angel’s of Harlem - leave campus at 12 pm

    • Salsa office hours to begin Sunday, 3/26 during practice

  • BADC

    • Will send out BADC board applications beginning of April